The Law Society of Upper Canada

Accounts Receivable Associate (Bilingual), Finance - 4 month contract/secondment

CA-ON-Toronto
Job ID
2016-1353
# Positions
1
Job Type
Full Time
Years of Experience
1
Term
4 month contract

OVERVIEW

JOB PURPOSE:

 

The Accounts Receivable Associate (Bilingual) provides accounts receivable and related accounting support functions to the Finance division. This includes processing of various cheque, credit, e-Commerce and pre-approved payment plans, refunds, preparation and delivery of bank deposits, collections, customer service, customer account analysis, and the daily close. Assists the supervisor in the suspension process and works closely with By-Law Administration, Office of the Registrar, Continuing Professional Development, Administrative Compliance, Law Society Referral Service, Certified Specialist Program, Call Centre and Membership Services.

 

QUALIFICATIONS/EXPERIENCE REQUIRED:

 

  • A college diploma in business, accounting and related computer courses, or equivalent.
  • 1 to 3 years progressive experience, in accounts receivable, credit and collections, in a high volume, front‑line service department.
  • Sound knowledge of accounts receivable, collections and internal controls.
  • Familiarity with generally accepted accounting principles and general accounting.
  • Solid grounding in personal computers and software applications related to a computerized accounting environment, particularly the use of database analysis, queries and report generation in support of the finance function.
  • Speaks and writes in a clear, articulate manner.
  • Reasons through moderately complex spoken and written information.
  • Superior command of French grammar with the ability to write and speak clearly and effectively in French.

KEY ACCOUNTABILITIES

Client / Customer Service Delivery

 

  • Contributes to the development and implementation of integrated accounts receivable processes in support of client departments and divisions, and Law Society customers.
  • Assists client departments to communicate and follow appropriate accounts receivable processes, reviews and verifies information, including suspension lists, and facilitates the exchange of information in support of the centralized Accounts Receivable function.

Financial Responsibility

 

  • Prepares, processes, verifies and makes arrangements for the collection of all invoiced revenue, in cooperation with client departments.
  • Prepares and processes journal entries, preparation and audit of cash receipts deposits.
  • Runs the trial close and reconciles accounts receivable payments to the daily bank deposit summary.
  • Administers all aspects of the pre‑authorized payment plan for annual fees and licensing examination fees, ensuring accurate entry and tracking of customer information.
  • Processes refunds, and verifies information prior to generation of the administrative suspension list and suspension certificate.
  • Investigates bank reconciliation discrepancies.
  • Monitors and maintains cash floats for client departments.
  • Processes incoming payments, adjusts accounts, prepares bank deposits, and issues receipts in accordance with accepted accounting practices and internal controls.
  • Prepares reports and correspondence, including information and collection letters.
  • Completes all activities in accordance with generally accepted accounting principles and approved departmental policies, procedures and practices.

Team Membership

 

  • Actively participates with other members of the finance division, contributing to department‑wide projects and works with general accounting staff to resolve reconciliation issues.
  • Works cooperatively with client department staff to provide information and assistance regarding appropriate accounts receivable processes, to promote the effective exchange of financial information, and provide accurate and timely service to clients and customers.

COMPETENCIES

Service Orientation

 

  • The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).

Communication and Interpersonal Skills (a designated bilingual job)

 

  • The requirement to structure and deliver effective verbal and written communication in both official languages with clients, staff, licensees, the public, and others in a non-threatening and constructive way.

Team Orientation

 

  • The requirement to share responsibility for the achievement of team goals and the associated behaviours required for individuals to contribute effectively in a team environment.

Continuous Improvement

 

  • The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.

Problem Solving and Judgement

 

  • The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.

Technical Competence / Professional Knowledge

 

  • The requirement to apply knowledge and skills to carry out the work and/or provide advice.
  • This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.

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