The Law Society of Upper Canada

Project Coordinator (Building Projects Lead), Facilities, Corporate Services

Job ID
# Positions
Job Type
Full Time
Years of Experience




The Building Projects Lead, Facilities is responsible for coordinating and monitoring facilities capital projects, including renovations, renewals, preventative and restorative projects, ensuring timely completion of projects or tasks. The Building Projects Lead contributes to the articulation, planning and implementation of ongoing and special projects as instructed by the Planning Manager, Facilities. The role is also responsible for responding to inquiries from both internal and external stakeholders / vendors.




  • A college diploma or University degree in Architecture or Interior Design, a PMP Designation and / or equivalent work experience.
  • 5 years’ of previous work experience managing projects in a dynamic business environment, within a customer service environment with frequently changing priorities and deadlines, including site and vendor management, and oversight experience. 
  • Knowledge of Law Society policies and procedures. 
  • Knowledge of Construction Industry standards and best practices.
  • Knowledge of Contract drawings and specifications.
  • Knowledge and experience with Request for Proposals and Tenders.
  • Knowledge of green building practices including site waste management. 
  • Solid understanding of building maintenance, construction and cleaning services requirements.
  • Ability to assume responsibility and to interface and communicate effectively with others.
  • Ability to produce project planning documents including schematic plans and client needs analysis.
  • Proficiency in AutoCAD, word processing, spreadsheet applications, internet intranet use.
  • Ability to review and critique shop drawing submittals.
  • Update / maintain Purchase order and contract logs.
  • Track and maintain invoice and costing data.
  • Maintain changes to base building drawings in AutoCAD format.
  • Ability to create budgets and complete minor takeoffs.
  • Familiar with Health and Safety Act.


Client / Customer Service Planning


  • With direction from the Planning Manager, Facilities the Building Projects Lead establishes project goals, specifications, resource requirements, project milestones and measurement criteria.
  • Prepares cost estimates for project work, and receives and reviews architectural, structural, mechanical and electrical system drawings and specifications for approval. 
  • Informs and coordinates with facilities, internal staff, clients and external service providers affected by construction schedules, maintenance work and emergency work. 
  • Designs, establishes and maintains appropriate and efficient electronic scheduling and planning forms and documents. 
  • Performs detailed reviews of building needs through inspections, recommends project priorities in keeping with operating budgets and short to intermediate term facilities capital plans, implementing a corrective course of action or recommendations for building maintenance or life safety adjustments.


Client / Customer Service Delivery


  • Provides timely and professional service to Law Society staff and the public in compliance with building codes and other authorities having jurisdiction. 
  • Receives and prioritizes work order requests, and arranges with facilities staff for adjustments to heating, ventilation and air conditioning, and response to emergency situations, as required.
  • Coordinates licensing, inspections and approvals, and maintains approvals inspection and certification records in compliance with legal obligations. 
  • Keeps accurate records and statistics of maintenance work performed), associated costs, vendors and completion dates. 
  • Reviews budget estimates and tender specifications for projects, communicates regularly with the Planning Manager, Facilities regarding budget allocations, and provides input to the development and maintenance of building and capital budgets. 
  • Monitors cleanliness, maintenance and construction activities, and addressing problems immediately.


People Leadership


  • Informs and coordinates with facilities, internal staff, clients and external service providers affected by construction schedules, maintenance work and emergency work, and assesses the performance of contract staff in accordance with the policies of the organization, notifying the Planning Manager regarding performance issues as appropriate. 
  • Makes recommendations regarding Contractors and Consultants for construction, major retrofit and renewal projects. 
  • Fosters team cooperation through timely coordination of project specific goals, valuing team input, building commitment of team members, strengthening the team’s collective skills and encouraging creativity and problem solving.


Financial Responsibility


  • Provides input to the Planning Manager, Facilities for preparing, monitoring and analysing the department annual Operating and Capital budget expenditures. 
  • Assists the Planning Manager, Facilities to prepare tender documents / bid packages, obtain quotations from outside vendors, and initiate purchase orders for contracted services. 
  • Monitors project schedules for compliance with scope, schedule, budget and quality control, and works with service providers to maintain service level agreements beneficial to the Law Society.
  • Tracks all project costs including changes / extras and brings any oversights to the attention of the Planning Manager, Facilities for review and direction.


Team Membership


  • Actively participates with all members of the department team and contacts within and throughout the organization, contributing to the efficient and professional delivery of services. 
  • Seeks opportunities to improve and expand work processes. 
  • Works with the Curator in maintaining the historical status and designation of the heritage building. 
  • Evaluates and updates team members on project execution.


Service Orientation


  • The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).


Communication and Interpersonal Skills


  • The requirement to structure and deliver effective verbal and written communication with clients, staff, licensees, the public, and others in a professional and constructive way.


Team Orientation


  • The requirement to share responsibility for the achievement of team goals and the associated behaviours required for individuals to contribute effectively in a team environment.


Continuous Improvement


  • The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.


Problem Solving and Judgement


  • The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.


Technical Competence / Professional Knowledge


  • The requirement to apply knowledge and skills to carry out the work and/or provide advice. This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.



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