The Administrator, External Engagement is responsible for providing administration and project coordination support to the department of External Engagement to ensure successful completion of various outreach initiatives. This role supports the External Engagement team by organizing meetings and related materials, gathering information on special topics, maintaining correspondence with a wide range of stakeholders, drafting documentation and communications products, assisting with departmental planning and administering data for events, calendars and various projects. The ideal candidate is adaptable, accountable and efficient.
A college diploma in a relevant field and/or relevant experience coordinating projects and key events.
Minimum of 5 years’ prior administrative and/or customer service experience, with advanced administrative knowledge and experience.
The role is expected to coordinate a range of projects and initiatives with a full array of stakeholders within and outside the Law Society, requiring 3 years’ experience working in a social research, policy development, public education, human / individual rights and/or advocacy environment and extensive project management experience. A key asset is experience with public engagement and awareness of the access to justice challenges, including the experiences of marginalized communities.
Strong organizational, time management, and project coordination skills to support the team in the planning process, including but not limited to administering project budgets, organizing and coordinating the work of project resource staff.
Superior written and verbal communication skills to assist the Manager in preparing materials for communication and events related initiatives.
Exceptional prioritization skills to provide general administrative support to the Manager and External Engagement team, including directing inquiries appropriately, administering the project tracking system, data entry, and calendar management.
Strong interpersonal skills, tact and diplomacy to build positive and productive relationships to both internal and external stakeholders.
Must be familiar with publishing protocols and proficient in the use of computer applications including MS Office (especially Word and Excel), email and calendaring systems, as well as the internet.
Must be able to update websites and prepare reports about website traffic.
Must be familiar with digital communications and social media to integrate into recommendations for project coordination and planning.