The Law Society of Upper Canada

Publication Coordinator, Law Society Tribunal

CA-ON-Toronto
Job ID
2017-1500
# Positions
1
Job Type
Full Time
Years of Experience
3
Term
Permanent

OVERVIEW

JOB PURPOSE:
   
The Publication Coordinator coordinates all aspects of the tracking, preparation, review, approval and distribution of reasons and orders at the Law Society Tribunal. The Publication Coordinator formats and proofreads draft reasons, proofreading and checking citations and quotations. The Publication Coordinator works closely with the Chair and Tribunal Counsel in administering and monitoring the colleague review and editing process. The Publication Coordinator focuses on service to the public, professions and parties, applying and promoting the Tribunal’s core values of fairness, quality, transparency and timeliness.

 

 

QUALIFICATIONS REQUIRED:

 

  • A college diploma or equivalent post-secondary education.

  • 3 years’ related experience in file management and editing in a legal or business environment, preferably in a tribunal or court.

  • Understanding of the Law Society and the Law Society Tribunal, their policies and mandates.

  • Proficiency in word processing and spreadsheet applications, preferably Microsoft Office suite applications, as well as databases, AS400, SharePoint, and the Internet.

  • Understanding of legal processes in administrative tribunals.

  • Excellent attention to detail.

  • Strong knowledge of grammar and superior editing skills.

  • Knowledge of principles of legal citation.

  • Writes and speaks in a clear, articulate manner.

  • Analyzes moderately complex information.

 

KEY ACCOUNTABILITIES

Client / Customer Service Delivery

 

  • Formats and proofreads draft reasons.
  • Proofreads drafts and checks citations and quotations.
  • Maintains records of all outstanding reasons and advises the Executive Assistant to the Chair of overdue reasons.
  • Coordinates the administration of the colleague review process and distributes drafts for signature and approval by adjudicators.
  • Sends reasons and orders to the parties and other required recipients, posts order summaries on the Tribunal website and distributes weekly summaries of reasons to Tribunal members.
  • Sends reasons and orders to the parties and other required recipients, posts order summaries on the Tribunal website, and distributes weekly summaries of reasons to Tribunal members.
  • Arranges the publication of order summaries in the Ontario Reports and updates the Tribunal’s case management system.

Team Membership

 

  • Works closely with Tribunal staff, in particular the Chair and Tribunal Counsel, and adjudicators to ensure that reasons and orders are accurate, free of error and timely.
  • Provides back up and assistance to other team members.

 

Relationship and Alliance Building

 

  • Builds solid relationships with adjudicators and staff, using persuasive skills to encourage consistency while respecting adjudicative independence.
  • Promotes confidence in the Tribunal in all communications.

COMPETENCIES


Service Orientation

 

  • The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).

 

Communication and Interpersonal Skills

 

  • The requirement to structure and deliver effective verbal and written communication with clients, staff, licensees, the public, and others in a non-threatening and constructive way.

 

Team Orientation

 

  • The requirement to share responsibility for the achievement of team goals and the associated behaviours required for individuals to contribute effectively in a team environment.

 

Continuous Improvement

 

  • The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.

 

Problem Solving and Judgement

 

  • The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.

 

Technical Competence / Professional Knowledge

 

  • The requirement to apply knowledge and skills to carry out the work and/or provide advice. This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.

 

Embracing Change

 

  • The requirement to work towards and embrace change in the workplace.

 

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