The Law Society of Upper Canada

Billing and Accounts Receivable Associate, Finance - contract/secondment to May 4, 2018

CA-ON-Toronto
Job ID
2017-1505
# Positions
1
Job Type
Full Time
Years of Experience
1
Term
contract/secondment to May 4, 2018

OVERVIEW

JOB PURPOSE:

 

The Billing and Accounts Receivable Associate provides billing, accounts receivable and related accounting support functions to the Finance division.  This includes balancing interface reports to Moneris reports, batching and processing of multiply payment methods, creating journals, E-Commerce and setting up and monitoring four pre-approved payment plans, processing of invoices, debit /credit memos and refunds, preparation and delivery of bank deposits, collections, customer service, emails, phone calls and customer account analysis.  Processes all non A/R Revenues received within the Law Society and journalizes them to the appropriate GL accounts.  Daily review of CPD EES journals and ensuring the accuracy of the reports.

 

 

QUALIFICATIONS/EXPERIENCE REQUIRED: 

 

  • A college diploma in business, accounting and related computer courses or equivalent.  Enrollment in the CCP Designation program.
  • 1 to 3 years' progressive experience, in billing, accounts receivable, credit and collections, in a high volume, front‑line service department.
  • Solid knowledge of billing, accounts receivable, collections and internal controls.
  • Familiarity with generally accepted accounting principles and general accounting.
  • Solid grounding in personal computers and software applications related to a computerized accounting environment, particularly the use of database analysis, queries and report generation in support of the finance function.
  • Speaks and writes in a clear, articulate manner.
  • Reasons through moderately complex spoken and written information.

KEY ACCOUNTABILITIES

Client / Customer Service Delivery 

 

  • Contributes to the development and implementation of integrated billing and accounts receivable processes in support of client service departments and other divisions, and Law Society customers.
  • Assists client service departments to communicate and follow appropriate billing and accounts receivable processes, reviews and verifies information, including suspension lists, and facilitates the exchange of information in support of the centralized Billing and Accounts Receivable function. 
  • Communicates with lawyers and paralegals to clarify account information, billing, process payments and deadlines for payment after which there is the potential for administrative suspension for non-payment of annual fee. 

Financial Responsibility 

 

  • Prepares, processes, verifies and makes arrangements for the collection of all invoiced revenue, in cooperation with client service departments. 
  • Prepares and processes journal entries, preparation and audit of cash receipts deposits.  Administers all aspects of the pre‑authorized payment plan for annual fees and licensing examination fees, ensuring accurate entry and tracking of customer information.
  • Analyzes customer accounts for accurate billing, processes refunds, and verifies information prior to generation of the administrative suspension list. 
  • Monitors and maintains cash floats for client service departments. 
  • Processes incoming payments, adjust accounts, prepares and delivers bank deposits, in accordance with accepted accounting practices and internal controls. 
  • Assists and contributes to month end and year end processes. 
  • Completes all activities are in accordance with generally accepted accounting principles and approved departmental policies, procedures and practices. 

Team Membership 

 

  • Actively participates with other members of the finance division, contributing to department‑wide projects and works with general accounting staff to resolve reconciliation issues.
  • Works cooperatively with all client service departments’ staff to provide information and assistance regarding appropriate billing and accounts receivable processes, to promote the effective exchange of financial information, and provide accurate and timely service to clients and customers.

 

COMPETENCIES

Service Orientation

 

The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).

 

Communication and Interpersonal Skills

 

The requirement to structure and deliver effective verbal and written communication with clients, staff, licensees, the public, and others in a non-threatening and constructive way.

 

Team Orientation

 

The requirement to share responsibility for the achievement of team goals and the associated behaviours required for individuals to contribute effectively in a team environment.

 

Continuous Improvement

 

The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.

 

Problem Solving and Judgement

 

The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.

 

Technical Competence / Professional Knowledge

 

The requirement to apply knowledge and skills to carry out the work and/or provide advice. This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.

 

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