Law Society of Ontario

Archival Project Assistant, Corporate Records and Archives, Great Library, Professional Development & Competence - 14 week contract

Job Location CA-ON-Toronto
Job ID
# Positions
Job Type
Years of Experience
14 week contract




Archival Project Assistant will be primarily responsible for a number of tasks associated with an on-going initiative to make public biographical information on past licensees held in the archival collection available directly to end-users through a searchable database on the Law Society website.  The position will also assist with a digitization project underway in the Archives.




  • The successful candidate will be enrolled in a graduate-level archives/information studies university degree, or been accepted into such a program.
  • Some previous experience working in an archives.
  • Familiarity with scanning equipment and software, and working with databases.
  • Experience using Adobe software, Minisis (a relational database) and SharePoint software is desirable but not required.
  • Excellent research, communication, and time management skills.
  • Ability to work both independently and as part of a team.


  • Completion of assigned tasks associated with the biographical database project, including research, data verification and data entry.
  • Take responsibility for digitizing a set of subject files, including document selection, scanning, up-loading to a SharePoint library and adding metadata.
  • Other tasks as assigned.


Communication (not a designated bilingual job)


  • Expresses thoughts clearly and concisely in both verbal and / or written communications.
  • Behaves in a manner which is discreet, confidential and sensitive to the personal and professional needs of others.
  • Resolves conflicts with others in a constructive and appropriate manner, remaining calm under difficult / stressful situations.

Service Orientation


  • Acts appropriately, in a professional manner, exercising sound judgement, while demonstrating awareness and sensitivity to societal values and diversity  when dealing with clients.
  • Takes responsibility for commitments made to clients.

Team Orientation


  • A supportive and cooperative team member, who goes out of his / her way to make a positive contribution.
  • Willingly shares knowledge and expertise with other members of the team.

Quality of Work


  • Work is well organized and thorough.

Quantity of Work


  • Completes assignments in a timely and efficient manner.

Initiative and Resourcefulness


  • Makes suggestions for work flow and process improvements.

Job Knowledge


  • Knows all the necessary elements of own job to a satisfactory level and has a solid working knowledge of other related jobs.


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