Law Society of Ontario

Planner, Facilities, Corporate Services

Job Location CA-ON-Toronto
Job ID
# Positions
Job Type
Full Time
Years of Experience




The Planner, Facilities is responsible for planning, implementing and monitoring facilities capital projects, including renovations, renewals, preventative and restorative projects, ensuring timely completion of projects or tasks as instructed by the Planning Manager, Facilities.  The role is also responsible for the implementation and over-seeing of services related to building maintenance as well as significant supervisory responsibilities for staff involved in these activities. 




  • A college diploma or University degree in Architecture or Interior Design or Construction Management or equivalent work experience.
  • Minimum of 5 years of previous work experience managing projects in a dynamic business environment, within a customer service environment with frequently changing priorities and deadlines, including site and vendor management, and oversight experience.  
  • Knowledge of Law Society policies and procedures.
  • Knowledge of Construction Industry standards and best practices.
  • Knowledge of Contract drawings and specifications.
  • Knowledge and experience with Request for Proposals and Tenders.
  • Knowledge of green building practices.
  • Solid understanding of building maintenance and construction.
  • Planning and project management skills to meet organizational needs.
  • Supervisory and management skills to lead a team and work collaboratively with service providers and contractors.
  • Ability to assume responsibility and to interface and communicate effectively with others
  • Ability to produce project planning documents including schematic plans and client needs analysis.
  • Proficiency in AutoCAD, word processing, spreadsheet applications, internet intranet use
  • Facilitate Project Coordination meetings and prepare minutes from same.
  • Ability to review and critique shop drawing submittals.
  • Ability to create budgets and complete minor takeoffs.
  • Familiar with Health and Safety Act.


Client / Customer Service Planning


  • With direction from the Planning Manager, Facilities the Planner, Facilities establishes project goals, specifications, resource requirements, project milestones and measurement criteria.
  • Prepares cost estimates for project work, and reviews and comments on architectural, structural, mechanical and electrical system drawings and specifications for approval. 
  • Advise facilities, internal staff, clients and external service providers affected by construction schedules, maintenance work and emergency work.
  • Develops appropriate and efficient electronic scheduling and planning forms and documents. 
  • Conducts detailed reviews of building needs through inspections, recommends project priorities in keeping with operating budgets and short to intermediate term facilities capital plans, implementing and monitoring a corrective course of action or recommendations for building maintenance or life safety adjustments. 
  • Performs daily monitoring and checks of building maintenance services, prioritizing and anticipating deadlines. 
  • Ensures all services meet relevant codes and standards, including healthy and safety, WHMIS, and regular inspections. 
  • Responds to employee, member and builder users’ related issues and concerns.


Client / Customer Service Delivery


  • Solves technical and functional issues related to space and provides consultative advice that can affect the methods, costs and effectiveness of delivery programs and services. 
  • Ensures timely and professional service to Law Society staff, partners and the public in compliance with building codes and other authorities having jurisdiction. 
  • Reviews and prioritizes work order requests, delegates work orders to Building Technicians, and responds to emergency situations, as required.
  • Coordinates licensing, inspections and approvals, and maintains approvals inspection and certification records in compliance with legal obligations. 
  • Keeps accurate records and statistics of maintenance work performed, associated costs, vendors and completion dates. 
  • Reviews budget estimates and tender specifications for projects, communicates regularly with the Planning Manager, Facilities regarding budget allocations, and provides input to the development and maintenance of building and capital budgets. 
  • Monitors cleanliness, maintenance and construction activities, and addresses problems immediately.


People Leadership


  • Informs facilities, internal staff, clients and external service providers affected by construction schedules, maintenance work and emergency work, and assesses the performance of contract staff in accordance with the policies of the organization, notifying the Planning Manager of performance deficiencies as appropriate.  
  • Recommends Contractors and Consultants for construction, major retrofit and renewal projects. 
  • Fosters team cooperation through timely coordination of project specific goals and work order requests, valuing team input, building commitment of team members, strengthening the team’s collective skills and encouraging creativity and problem solving. 


Financial Responsibility


  • Provides input to the Planning Manager, Facilities for preparing, monitoring and analysing the department annual Operating and Capital budget expenditures.  
  • Prepares tender documents / bid packages, obtains quotations from outside vendors, and initiate purchase orders for contracted services.
  • Monitors project schedules for compliance with scope, schedule, budget and quality control, and works with service providers to maintain service level agreements beneficial to the Law Society.  
  • Tracks all project costs including changes / extras and brings any oversights to the attention of the Planning Manager, Facilities for review and direction.


Team Membership


  • Actively participates with all members of the department team and internal and external stakeholders, contributing to the efficient and professional delivery of services. Seeks opportunities to improve and expand work processes. 
  • Works with the Curator in maintaining the historical status and designation of the heritage building.  Evaluates and updates team members on project execution. 
  • In conjunction with the Planning Manager and other team members, contributes to the analysis and proactive planning of immediate and longer term departmental, opportunities and initiatives, and works with the team to implement cost effective, user friendly solutions.


Service Orientation


  • The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).


Communication and Interpersonal Skills


  • The requirement to structure and deliver effective verbal and written communication with clients, staff, licensees, the public, and others in a professional and constructive way.


Team Orientation


  • The requirement to behave with integrity, credibility and honesty when dealing with others, as well as the requirement to grow and develop employee capabilities.


Continuous Improvement


  • The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.


Problem Solving and Judgement


  • The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.


Technical Competence / Professional Knowledge


  • The requirement to apply knowledge and skills to carry out the work and/or provide advice. This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed