Law Society of Ontario

  • Law Clerk, Investigation Services, Professional Regulation - Contract/secondment to August 30, 2019

    Job Location CA-ON-Toronto
    Job ID
    2018-1589
    # Positions
    1
    Job Type
    Full Time
    Years of Experience
    3
    Term
    Contract/secondment to August 30, 2019
  • OVERVIEW

    JOB PURPOSE:

     

    The Law Clerk is responsible for providing para‑professional support to a dedicated team of Investigation Counsel, Forensic Auditors and Investigators in the Investigation Services Department. This involves a wide range of duties related to the collection and organization of evidence, generated by the Society’s ongoing investigations of suspected professional misconduct.

     

    QUALIFICATIONS REQUIRED:

    • Law Clerk’s diploma or equivalent.
    • Three to five year’s para‑professional experience (specializing in real estate / estates) in a law practice, government and/or regulatory environment. 
    • Knowledge of law office practice and procedures is essential, as is the ability to conduct the various searches required by members of the Investigation Services team. 
    • Solid understanding of real estate law and real estate practice management and close familiarity, with the land registry/title system.
    • Understanding of the Law Society’s mandate, services, legislation and policies.
    • Solid understanding of substantive law and procedure, and its application in a real estate law practice setting.
    • Ability to conduct a variety of legal searches.
    • Basic computer literacy, including familiarity with Word Processing, Spreadsheet and electronic search software.
    • Expressive and persuasive in both spoken and written language.
    • Ability to reason through complex written information. 

    * for Licensed Paralegals: by submitting your application for employment, you agree to a clearance check of your regulatory history with the Law Society, and to the use of this information in assessing suitability for employment at the Law Society.

    KEY ACCOUNTABILITIES

    Client / Customer Service Delivery

     

    • Performs a range of duties in support of the Society’s exercise of its investigation powers.
    • Reviews, organizes, summarizes and catalogues files and other client property recovered from law practices of Licensees that are under investigation, as well as documentation obtained from other Licensees, government offices, financial institutions, etc.
    • Reviews and summarizes real estate and mortgage transactions suspected of being fraudulent.
    • Responds to inquiries from staff and others regarding documents contained in files obtained from the practices of Licensees. 
    • Ensures that procedural and administrative requirements are met.
    • Provides expertise to Investigation Services Department team members regarding the proper organization, security, continuity and control of property obtained through the exercise of the Society’s search and seizure powers.  
    • Ensures compliance with handling, cataloguing, security, and control requirements. 
    • Coordinates the timely and accurate copying and return of documentation obtained from Licensees and others.
    • Supports various Investigation Services Department team members by performing a range of legal searches, including real estate title, corporate, judicial, and other pertinent searches.

     

    Performance Goals, Targets and Standards

     

    • Works with Investigation Services Department team members, to establish, monitor and continuously improve work processes and both team and individual performance targets.

     

    Policy Development

     

    • Monitors issues and trends related to investigations and/or hearing procedures, and identifies and forwards issues to other designated Enforcement Department staff in support of policy development or process change. 
    • Provides input into the policy development process as required.

     

    Team Membership

     

    • Works closely with the Investigation Services Department team members and other staff, as assigned, to ensure the optimum utilization of the Law Clerk position. 
    • Acts as a resource to the team to promote the sharing and transfer of knowledge and information between staff.
    • Assists Investigation Services Department team members in preparing Authorization Memoranda, Counsel Briefs and other key process documentation. 
    • Assists in the preparation of materials for counsel’s disclosure to Licensees.

     

    COMPETENCIES

    Service Orientation

     

    The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).

     

    Communication and Interpersonal Skills

     

    The requirement to structure and deliver effective verbal and written communication with clients, staff, licensees, the public, and others in a non-threatening and constructive way.

     

    Team Orientation

     

    The requirement to share responsibility for the achievement of team goals and the associated behaviours required for individuals to contribute effectively in a team environment.

     

    Continuous Improvement

     

    The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.

     

    Problem Solving and Judgement

     

    The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.

     

    Technical Competence / Professional Knowledge

     

    The requirement to apply knowledge and skills to carry out the work and/or provide advice. This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.

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