As a member of the Enforcement team, the Assistant provides exceptional administrative assistance and support to their team.
This includes opening files, typing, drafting, proofreading, photocopying, faxing, binding documents, scanning, screening and distributing mail, revising and formatting various correspondence and legal documents, typing transcripts of digitally recorded interviews of licensees and witnesses, issuing and arranging for service of originating processes and other documents in accordance with the Law Society’s Rules of Practice and Procedure and the Rules of Civil Procedure, liaising with witnesses, closing files and preparing materials for storage.
Preparing and filing materials with Tribunal Office and the Courts in respect of hearings, motions and appeals in accordance with the Law Society’s Rules of Practice and Procedure and the Rules of Civil Procedure, with associated deadlines.
Regularly drafting or preparing affidavits, charts, correspondence and memoranda.
Regularly preparing and organizing books of authorities, document books, materials to be filed as exhibits in hearings and index disclosure briefs for counsel and paralegal’s review.
Redacting documents for filing at hearings to eliminate/protect confidential or identifying information.
Coordinating and requesting the services of process servers to serve materials on licensees, applicants and witnesses.
Preparing summonses to witnesses and contacting witnesses regarding their availability and coordinating travel arrangements.
Ensuring the accurate and timely maintenance of the case management requirements of the Enforcement processes
Attending at Proceeding Management Conferences of the Law Society Tribunal to record and enter case management details.
Uploading various Tribunal and Court documents to the Discipline History Database.
Preparing summary sheets outlining details of discipline proceedings and appeals.
Maintaining electronic and paper files in accordance with established protocols.
Scheduling appointments and meetings, ensuring room set up, required documents, and availability of attendees, and arranging for language interpreters as required.
Assisting the Administrative Manager and assigned team by reviewing reports to ensure the case management system is up to date.
Coordinating travel arrangements as requested for staff and witnesses.
Supporting various regulatory processes by performing searches, including CanLII, motor vehicle and internet directory searches.
Ordering transcripts from court reporters who transcribed Law Society proceedings and from various court offices.
Attending court offices to obtain documents or information concerning ongoing investigations, disciplinary proceedings and/or appeals from disciplinary proceedings, as required.
Answering inquiries from Law Society staff, witnesses, complainants and licensees and following up on same ensuring excellent customer service standards are maintained.
Maintains strict confidentiality of information at all times.