Law Society of Ontario

  • Accountant, Finance - Contract/secondment until July 26, 2019

    Job Location CA-ON-Toronto
    Job ID
    2018-1616
    # Positions
    1
    Job Type
    Full Time
    Years of Experience
    3
    Term
    Contract/secondment until July 26, 2019
  • OVERVIEW

    JOB PURPOSE

     

    The Accountant provides accounting and related support services to the finance division, including, but not limited to, the completion of monthly bank reconciliations, account analysis and reconciliation, the maintenance of the chart of accounts and recording of transactions within the General Ledger (GL), and maintenance of the Law Society’s financial books and records. The Accountant also supports financial statement preparation and reporting, including preparation of working papers and schedules related to the fiscal year-end audit, and is responsible for the day to day financial administration of the Law Society Foundation.

     

    QUALIFICATIONS REQUIRED

     

    • A university undergraduate degree or equivalent in business or commerce, plus progress towards completion of the CPA designation. 
    • Minimum 3 to 5 years previous related experience in a general accounting environment, ideally in the not-for-profit sector, with exposure to fund accounting and CRA charitable donation receipting requirements.
    • Solid understanding of general accounting functions, including GAAP / CICA guidelines, accounts payable, financial reporting and internal controls.
    • Solid understanding of rules of operation and reporting requirements related to Registered Charities, special purpose fund accounting and CRA requirements.
    • Knowledge of purchasing and accounts receivable functions.
    • Solid grounding in personal computers, software applications and web-based solutions related to a computerized accounting environment, particularly the use of database analysis, queries and report generation in support of the finance function.
    • Speaks and writes in a clear, articulate manner for individual and/or group situations.
    • Reasons through complex spoken and written information.

    KEY ACCOUNTABILITIES

    Client / Customer Service Delivery

     

    • Contributes to the development and implementation of integrated accounting and financial reporting procedures in support of the client departments and divisions within the Law Society.
    • Responds to both internal and external client inquiries, providing accurate and timely information, instruction and assistance regarding processes and best practices. External clients range from Licensing Process candidates holding repayable allowances to members with Orders against them as a result of the Tribunals process to key financial personnel at related entities (e.g. LawPRO). 
    • The Accountant is the point person on day to day issues with banking, following up as necessary with banking representatives. 
    • Develops, using Showcase, any ad hoc operational reporting requirements. 
    • On behalf of the Law Society Foundation, addresses donor queries with respect to tax receipts, including value assessment of “in-kind” donations and Canada Revenue Agency (‘CRA’) receipting requirements as well as liaises with Lawyers Feed the Hungry volunteer coordinators that oversee programs in other cities and works with fund raising partners in coordinating events.

     

    Financial Responsibility

     

    • Reconciles various balance sheet accounts, performs bank and balance sheet account reconciliations and contributes to the safeguarding of Law Society assets by ensuring the accuracy and integrity of financial data and investigating discrepancies. 
    • Processes journals, assists with the proper allocation of charges, completes non-payroll government remittances and contributes to the development of accounting and client department financial reports. 
    • Identifies, and takes steps to rectify errors in client department financial information. 
    • Prepares ad hoc operational reports using Showcase reporting tool. 
    • Maintains the chart of accounts within Infinium GL the work breakdown structure within Infinium Project Accounting ensuring integrity and consistency in the set up of both. 
    • Updates relevant GL and PA information in the CPD registration system. 
    • Maintains financial records related to student borrowing (Repayable Allowance program and former student loan program), administers related collection process and is the liaison with the Law Society’s third party collection agency. 
    • Maintains the records of the Law Society Foundation, prepares Law Society Foundation tax receipts and reports in compliance with the rules and regulations with respect to trust funds and Registered Charities. 
    • Responds to inquiries related to Foundation accounting and donation opportunities, maintains program records, and coordinates the preparation of monthly, quarterly and annual reports for the Secretary Treasurer and the Law Society Foundation Board of Trustees. 
    • Completes the day to day financial administration of the Law Society Foundation, including maintenance of the Law Society Foundation’s trust fund accounting records, and the issuance of charitable tax receipts in compliance with CRA requirements. 
    • Administers the Law Society Foundation’s on-line donation and event management web-based solution, setting up donation options, event details and registration options, etc. as well as regularly reviews and updates content on the Law Society Foundation’s website. 
    • Analyzes trends related to cost and attendance at Lawyers Feed the Hungry Program meals and the preparation of related financial reporting. 
    • Responsible for preparing the Law Society Foundation’s financial statements, in compliance with not-for-profit accounting standards, for regular reporting to the Board of Trustees.

     

    Team Membership

     

    • Actively participates with other members of the department team, contributing to department wide projects and facilitating the exchange of information between various functions within the Finance division and/or client departments. 
    • Acts as a resource to various teams, departments and divisions, communicating best practices and processes for the accuracy and integrity of accounting procedures and financial reporting.

    COMPETENCIES

    Service Orientation

     

    The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).

     

    Communication and Interpersonal Skills

     

    The requirement to structure and deliver effective verbal and written communication with clients, staff, licensees, the public, and others in a non-threatening and constructive way.

     

    Team Orientation

     

    The requirement to share responsibility for the achievement of team goals and the associated behaviours required for individuals to contribute effectively in a team environment.

     

    Continuous Improvement

     

    The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.

     

    Problem Solving and Judgement

     

    The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.

     

    Technical Competence / Professional Knowledge

     

    The requirement to apply knowledge and skills to carry out the work and/or provide advice. This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.

     

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