Law Society of Ontario

  • Assistant Archivist, Corporate Records & Archives, Legal Information, Professional Development and Competence (part-time, 21 hours per week)

    Job Location CA-ON-Toronto
    Job ID
    2018-1650
    # Positions
    1
    Job Type
    Part time
    Years of Experience
    1
    Term
    Permanent
  • OVERVIEW

    JOB PURPOSE

     

    The Assistant Archivist supports the activities of the Corporate Records & Archives department, specifically in assisting with the arrangement and description of archival material, data entry and the preparation of finding aids, and the planning and implementation of outreach projects.

     

    QUALIFICATIONS REQUIRED

     

    • Master of Archival Studies or equivalent.
    • A minimum of 1 year experience in an archives environment arranging and describing archival material in a variety of formats.
    • Thorough knowledge of archival theory and practice.
    • Knowledge of, or willingness to learn, department policies and procedures.
    • Working knowledge of the Rules for Archival Description.
    • Knowledge of computer systems and related software applications, archival records database systems, the Internet and on-line searching techniques.
    • Proficiency in word processing and the Internet, and experience working with archives database software.
    • Experience with the digitization of records.
    • Interprets and applies complex information.
    • Expressive and persuasive in both spoken and written language.
    • The Assistant Archivist may be required to travel locally to attend training seminars and conferences, and to visit other archival institutions for research and/or outreach projects.

    KEY ACCOUNTABILITIES

    Client / Customer Service Delivery

     

    • Arranges and describes archival material according to professional archival standards, and ensures access to material through data entry in the Minisis records database and the creation of finding aids.
    • Assists with the appraisal of archival material for permanent value, and physically prepares all records for storage (boxing, folders, labeling).
    • Assists with the maintenance of the department’s records database and finding guide system, including accurate development and input of descriptive and location information.
    • Assists with the digitization of archival records.

     

    Research

     

    • Assists with departmental research projects and outreach initiatives, including the preparation of text and labels, photocopying, and the selection of material.

     

    Team Membership

     

    • Works closely with other members of the Corporate Records & Archives team to ensure accurate, timely, and effective processing of archival material, as well as accurate and carefully planned research and outreach projects.
    • Contributes to the revision of existing departmental policies and procedures in light of changing circumstances.
    • Follows specific instructions and established procedures, completes duties as assigned, referring complex issues to the Archivist.

    COMPETENCIES

    Service Orientation

     

    The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).

     

    Communication and Interpersonal Skills

     

    The requirement to structure and deliver effective verbal and written communication with clients, staff, licensees, the public, and others in a non-threatening and constructive way.

     

    Team Orientation

     

    The requirement to share responsibility for the achievement of team goals and the associated behaviours required for individuals to contribute effectively in a team environment.

     

    Continuous Improvement

     

    The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.

     

    Problem Solving and Judgement

     

    The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.

     

    Technical Competence / Professional Knowledge

     

    The requirement to apply knowledge and skills to carry out the work and/or provide advice. This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.

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