Law Society of Ontario

  • Senior Manager, Accounting, Finance

    Job Location CA-ON-Toronto
    Job ID
    2018-1652
    # Positions
    1
    Job Type
    Full Time
    Years of Experience
    10+
    Term
    Permanent
  • OVERVIEW

    JOB PURPOSE:

                     

    The Senior Manager, Accounting provides leadership to Law Society divisions and the Law Society Foundation (“Foundation”) regarding accounting, payroll, accounts receivable, billing, accounts payable, the Parental Leave Assistance Program, bencher remuneration and expense management, internal controls, banking and external audits.  The position leads ongoing assessment of opportunities for improvement related to processes, risk mitigation and internal controls with direct or indirect financial impact.  The Senior Manager, Accounting is accountable for oversight of the accuracy and integrity of all financial data for the Law Society and the Foundation, culminating in the financial statements subject to external audit.  The position establishes and fosters strategic relationships with key external stakeholders such as benchers, auditors, financial institution management, consultants and Foundation Trustees.

     

    QUALIFICATIONS REQUIRED:

     

    • A university undergraduate degree or equivalent in business or commerce, plus a recognized Canadian accounting designation (CPA).
    • 10 plus years’ previous related experience in finance and accounting, preferably working with a not-for-profit organization.  At least 5 years should be at senior management level. 
    • A broad understanding of the financial administration in the charity sector.
    • Thorough knowledge of general accounting functions, including GAAP / CICA guidelines, with particular emphasis on fund accounting and Part III Accounting Standards for Not-For-Profit Organizations (ASNPO).
    • Thorough knowledge of financial reporting and auditing in a not for profit environment.
    • Thorough knowledge of accounts payable, payroll, accounts receivable and billing functions.
    • Thorough knowledge of internal control best practices and their implementation.
    • Solid understanding of project and change management best practices.
    • Solid understanding of Canada Revenue Agency policies and requirements as they relate to charities, tax receipt issuance, etc.
    • Solid grounding in financial applications and spreadsheet analysis, particularly the use of database applications, queries and custom report generation.
    • Thorough understanding of the impact of technology on the finance and accounting function, particularly with respect to analysis and presentation of financial information.
    • Expressive and persuasive in both spoken and written language for individual and / or group situations (committees, management, senior management)
    • Interprets, applies and presents highly complex information in an audience appropriate manner.

    KEY ACCOUNTABILITIES

    Client / Client Service Planning

     

    • In conjunction with the Chief Financial Officer and Senior Manager, Finance, formulates and implements integrated accounting, audit and internal controls strategies and vehicles that support the goals, operations and priorities of the Law Society and Foundation. 
    • Provides expertise related to the definition and monitoring of financial resources required to achieve departmental, divisional and organizational goals. 
    • Provides financial oversight for the Law Society Foundation.

    Client / Customer Service Delivery

     

    • Leads the Finance Division in the development and implementation of integrated accounting, financial reporting and internal controls strategies in support of the client departments and divisions throughout the Law Society, as well as for special, cross functional projects and initiatives. 
    • Responds to licensee, candidate, customer and vendor inquiries and escalated complaints, continually seeking improvements in processes related to accounts receivable, billing, payroll, accounts payable and general accounting functions, ad hoc financial reporting, and bencher expense and remuneration. 
    • Manages escalated issues and stakeholder expectations regarding bencher remuneration and expenses, and Parental Leave Assistance Program establishing and communicating protocols and procedure in keeping with Convocation directives and accounting best practices. 
    • Prepares reports for the Law Society Foundation Board, the Fundraising Committee and its Sub-Committees attending and presenting at meetings of the Fundraising Committee and Sub-Committees.

    People Leadership

     

    • Hires, trains, develops and evaluates employees accountable to the Senior Manager in accordance with the policies of the organization and best human resources practices. 
    • Fosters a positive work environment by setting and clarifying goals, building the commitment of individuals, strengthening the group’s collective skills and encouraging creativity and problem solving.

    Financial Responsibility

     

    • Oversees the processing of all financial transactions for the Law Society and the Foundation, including the integrity and accuracy of all such transactions. 
    • Oversees and manages the activities and flow of information for the Law Society’s annual audit process resulting in the preparation of the financial statements for the Law Society, the Foundation and the Pension Plan for the employees of the Law Society. 
    • Oversees and signs off on all balance sheet and bank reconciliations for the Law Society and Foundation including the year end working papers and other supporting documentation.
    • Provides leadership and guidance to the general accounting, accounts payable, payroll, accounts receivable and billing functions.   
    • Develops and monitors the division’s budget of over $3M and Foundation operations of over $500,000 a year.  
    • Approves expenditures of up to $10,000 related to the Finance budget and approves applications to the Law Society’s Parental Leave Assistance Program of up to $9,000.
    • Oversees the management and has overall accountability for the Law Society’s corporate credit card program. 
    • Manages contracts for services with vendors and outsourced service providers (e.g. payroll service provider).

    Policy Development

     

    • Works closely with the Chief Financial Officer and Senior Manager, Finance, and supports senior management, benchers, Convocation and relevant committees in the formulation and articulation of financial needs, procedures and best practices for the Law Society. 
    • Provides similar support to the Secretary Treasurer of the Foundation. 
    • Leads the development and implementation of financial policies, controls and procedures throughout the organization.

    Special Projects and Initiatives

     

    • Initiates, plans and coordinates work activities in order to carry out a variety of ongoing and special projects, including continuous development and improvement of accounting systems and procedures, and research and analysis of new initiatives. 
    • Takes a lead role in ensuring accuracy, integrity and professionalism in accounting procedures in departmental, divisional and special project initiatives. 
    • Leads the accounting function for the Foundation, which encompasses the Lawyers Feed the Hungry Programs operating across Ontario. 
    • Provides expertise and guidance in overseeing the issuance of income tax receipts in compliance with Canada Revenue Agency requirements and completion of the annual Charity Return.

    Team Membership

     

    • Actively participates and collaborates with other members of management and the senior executive team in the change management process, providing support and consistency of approach related to accounting, internal controls and risk management best practices. 
    • Leads specific finance or cross divisional or organizational projects and initiatives, and is an expert resource and leader to various teams, committees and divisions, communicating best practices and processes for the accuracy and integrity of internal controls, accounting procedures and financial reporting. 

    COMPETENCIES

    Service Orientation

     

    The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).

     

    Communication and Interpersonal Skills

     

    The requirement to structure and deliver effective verbal and written communication with clients, staff, licensees, the public, and others in a non-threatening and constructive way.

     

    Team Orientation

     

    The requirement to share responsibility for the achievement of team goals and the associated behaviours required for individuals to contribute effectively in a team environment.

     

    Continuous Improvement

     

    The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.

     

    Problem Solving and Judgement

     

    The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.

     

    Technical Competence / Professional Knowledge

     

    The requirement to apply knowledge and skills to carry out the work and/or provide advice. This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.

     

    Embracing Change

     

    The requirement to work towards and embrace change in the workplace.

     

    People Leadership

     

    The requirement to behave with integrity, credibility and honesty when dealing with others, as well as the requirement to grow and develop employee capabilities.

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