Law Society of Ontario

  • Manager, Budget and Analysis, Finance

    Job Location CA-ON-Toronto
    Job ID
    2018-1688
    # Positions
    1
    Job Type
    Full Time
    Years of Experience
    10
    Term
    Permanent
  • OVERVIEW

    JOB PURPOSE

     

    The Manager, Budget and Analysis guides the development of the Law Society of Ontario (“Law Society”) budget process.  Under the direction of the Director, Finance, the Manager, Budget and Analysis will lead the financial analysis team in the compilation and presentation of the annual Law Society budget to the Audit and Finance Committee.  The Manager, Budget and Analysis, utilizing best practices for the not for profit sector prepares and maintains budget process manuals and training materials for use by Law Society managers.  The Manager, Budget and Analysis will guide the training of Law Society managers in the use and consistent application of Law Society budget practices in the development of departmental budgets.  The Manager, Budget and Analysis will oversee the financial analysis team in the analysis of monthly financial reports reviewing actual results to budget, resolving discrepancies and identifying actual and potential variances from planned budget activities.  Working with the Director, Finance, the Manager, Budget and Analysis will prepare budget materials for Senior Management Executives, Audit and Finance Committee and Convocation, facilitating effective review and understanding at the appropriate level of detail for the intended audience.  Working with the Financial Policy Analyst the Manager, Budget and Analysis, employing best practices, will oversee the administration and delivery of the Law Society Treasury and Cash Management functions in compliance with Law Society policies for the achievement of investment benchmarks. Overseeing the financial analysis team the Manager, Budget and Analysis will provide guidance and assistance to the Law Society managers in the costing of existing programs and planned new initiatives ensuring full activity costing and providing guidance on appropriate financial benchmarks to assist future program evaluation activities. The Manager, Budget and Analysis will direct the activities of the financial analysis team in providing assistance and guidance to the Procurement Specialists in the costing and analysis of Requests for Proposal responses ensuring appropriate financial benchmarks are established for the evaluation of competitive bids.

     

    QUALIFICATIONS REQUIRED:

     

    • A university degree and completion of a recognized accounting designation (CPA) or equivalent.
    • Minimum 10 years previous related experience in accounting, budgeting, and financial management.
    • At least 5 of those years should be which are working in a leadership or managerial capacity.
    • Thorough knowledge of budgeting, financial reporting, cash management, internal controls, and general accounting.
    • Thorough knowledge of relevant Law Society Act, Rules and Bylaws.
    • Thorough knowledge of personal computers, AS400, Infinium (and software applications related to a computerized accounting environment, particularly the use of spreadsheet analyses in support of the finance function, Access, Outlook and Word.
    • Thorough understanding of the impact of technology on budgeting, financial analysis and treasury functions, particularly with respect to analysis and presentation of financial information and reports.
    • Speaks and writes in a clear, articulate manner for individual and/or group situations.
    • Reasons through highly complex spoken and written information.
    • Solid understanding of project management and/or leading change initiatives.

    KEY ACCOUNTABILITIES

    Client / Customer Service Delivery

     

    • Guides the Law Society annual budget process, interacting with Law Society mangers and directing the financial analysis team in the compilation and presentation of budget scenarios to Senior Management Executives and the Audit and Finance Committee.  Ensures budget process and material presentation employ best practices and adhere to standards established by Senior Management executives and the Audit and Finance Committee. 
    • Oversees operational priorities and develops operating plans for all functions of the section, including cash management and treasury functions ensuring compliance with Law Society policies in the achievement of established benchmarks. 
    • Continual collaboration with organization stakeholders and client groups to ensure budget and costing activities are completed successfully.
    • Develops and implements budget, costing and financial reporting procedures relevant to Law Society client departments and divisions. 
    • Provides guidance to Finance employees and client departments with respect to Law Society financial policies and making policy recommendations, when applicable.

    Client / Customer Service Planning

     

    • In conjunction with the Director, Finance and Senior Manager, Accounting, formulates and implements financial planning, budgeting, cash management and investment strategies and reporting vehicles that support the goals, operations and priorities of the Law Society. 
    • Provides expertise related to the monitoring of financial resources required to achieve departmental, divisional and organizational goals.

    People Leadership

     

    • Hires, trains, develops and evaluates financial analysis staff and is responsible for a full range of human resources decisions including performance management, training & development and compensation.
    • Fosters a team environment by role modeling leadership behavior, empowering employees accountable to the Manager, Budget and Analysis and building team capacity.

     

    Financial Responsibility

     

    • Manages the annual budget (approximately $140 million) process and the Law Society treasury functions with a portfolio value in excess of $60 million. 
    • Verifies the accuracy of budget data collected, calculation of annual fees and investment transaction ensuring compliance with Law Society by-laws, policies and internal controls.   
    • Works closely with external auditors including providing reports and samples on a yearly basis.

     

    Team Membership

     

    • Actively participates with other members of the Finance management team, coordinating department wide projects and facilitating the change management process, particularly the integration of technology to financial accounting and management best practices. 
    • Actively participates with other members of the Law Society on corporate initiatives, contributing to projects and communicating best practices and processes for the accuracy and integrity of internal controls, accounting procedures and financial reporting.

    Performance Goals, Targets and Standards

     

    • Establishes and monitors performance goals, develops measurement metrics and monitoring systems to ensure targets and standards within the Budgeting and Treasury functions are met, and engages staff in continuous training, development and performance improvement initiatives. 
    • Continuously monitors work processes and procedures, reengineering of work processes within the area, and establishing new processes and protocols as goals and targets shift with new Law Society and Convocation initiatives.

     

    Special Projects and Initiatives

     

    • Initiates, plans and coordinates work activities in order to carry out a variety of ongoing and special projects, including continuous development and improvement of accounting systems and procedures, and research and analysis of new initiatives. 
    • Takes a lead role in ensuring accuracy, integrity and professionalism in accounting procedures in departmental, divisional and special project initiatives. 
    • Participates on broader Law Society led projects working collaboratively with members of other divisions.
    • Works with the Director, Finance to proactively investigate and recommend procedural and technological solutions to budgeting and treasury processing needs, particularly in relation to automation of procedures and internal controls.
    • Formulates recommendations for process improvements in data collection and presentation culminating in implementation.   

    COMPETENCIES

    Service Orientation

     

    The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).

     

    Communication and Interpersonal Skills

     

    The requirement to structure and deliver effective verbal and written communication with clients, staff, licensees, the public, and others in a non-threatening and constructive way.

     

    Team Orientation

     

    The requirement to share responsibility for the achievement of team goals and the associated behaviours required for individuals to contribute effectively in a team environment.

     

    Continuous Improvement

     

    The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.

     

    Problem Solving and Judgement

     

    The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.

     

    Technical Competence / Professional Knowledge

     

    The requirement to apply knowledge and skills to carry out the work and/or provide advice. This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.

     

    Embracing Change

     

    The requirement to work towards and embrace change in the workplace.

     

    People Leadership

     

    The requirement to behave with integrity, credibility and honesty when dealing with others, as well as the requirement to grow and develop employee capabilities.

     

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