JOB PURPOSE:

The Office Assistant provides specific administrative support and assistance to the department with day-to-day reporting to the Team Lead, Licensing Process and Coordinator, Licensing Process. The primary function of this role is paper flow management including the processing of daily mail, as well as filing and scanning all incoming candidate documents and files.

QUALIFICATIONS REQUIRED:

• A high school diploma, with additional courses related to office and secretarial procedures.
• A minimum of 1 year previous office experience, with exposure to a fast paced and team oriented work environment.
• Knowledge of, or willingness to learn, division practices and procedures.
• Proficiency in word processing, spreadsheet and database applications, scanning/filing, internet and intranet.
• Strong keyboarding skills, with the ability to type 40 error free words per minute.
• Clear, concise and articulate communication skills to effectively respond to and transmit information to team members.
• Competent in using computers and common software (word processing, spreadsheet, and email), with basic understanding of computer systems and software applications relevant to the role.
• Ability to address routine issues and escalate complex problems as needed.
• Strong organizational skills.
• Ability to handle sensitive information with discretion.
• Demonstrate a high level of accuracy and attention to detail is required, as well as the ability to prioritize.
• There are occasional requirements to lift and carry files, boxes and document books. The incumbent is also required to stand for short periods of time while photocopying, filing and distributing materials.

Client/Customer Service Delivery

• The role provides specific office/clerical assistance to the team under the general supervision of the Team Lead.
• Responsibilities include operating computers and office equipment, filing, performing data entry, scanning, collating, photocopying, binding, and addressing miscellaneous requests for assistance, tailored to the team's specific needs and workloads.
• Additionally, the role may assist in performing more complex and/or specialized duties, such as document entry into the candidate database, executing mail merges, and facilitating the setup and scheduling of meetings.

Team Membership

• The role works closely with members of the administrative support team to ensure effective utilization of division resources. The incumbent follows specific instructions and established procedures, referring complex issues to the Team Lead or the Coordinator.

The Law Society has introduced a Distributed Workforce Model to leverage flexibility and agility, and to maximize employee productivity and engagement. Work arrangements will be determined by role and departmental requirements. The working arrangement for this position has been classified as onsite. The specific application of this will be communicated to applicants contacted during the recruitment process.

The Law Society of Ontario is an equal opportunity employer that is committed to diversity and inclusion. We welcome applications from persons representing the diversity of our community. We are committed to creating an accessible, barrier-free and inclusive workplace and are committed to continuing compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please make any requirement you may have for accommodation during the recruitment process known when contacted.

If you are unable to apply to this position due to the requirement for an accommodation of any kind, please email us at hr@lso.ca or call 416-947-3475. We appreciate all interest and will directly contact candidates under consideration.