JOB SUMMARY:

Leads and monitors capital and operational building projects, including new renovations, new construction, facility renewals, and preventative and restorative projects, ensuring projects are completed on time and within scope. Supports the delivery of building maintenance and security related projects. Contributes to the planning, execution and evaluation of ongoing and special projects. Responds to inquiries from internal and external stakeholders and vendors.

QUALIFICATIONS REQUIRED:

• Requires completion of a 3-year college program, or a university degree, in Interior Design, Architecture, Construction Management, or a related discipline.
• A designation as a Project Management Professional (PMP) is highly desired.
• Requires a minimum of 5 years’ experience managing projects with frequently changing priorities and deadlines, including site and vendor management, and oversight experience.
• Professional knowledge
  
  • Construction industry standards and best practices.
  • Contract drawings and specifications.
  • Knowledge of Contract drawings and specifications
  • Knowledge of Requests for proposal / tender.
  • Green building practices including site waste management.
  • Building maintenance, construction, and cleaning services requirements.
  • Contractor administration (Canadian Construction Documents Committee (CCDC) and LSO construction contracts).
  • Knowledge on producing project planning documents including schematic plans and client needs analysis.
• Technical skills
  
  • Microsoft Office Suite / 365 (Word, Excel, PowerPoint, etc.).
  • AutoCAD.
• Competencies:
  
  • Customer service skills.
  • Negotiation skills with tact and diplomacy.
  • Analytical and problem-solving skills.
  • Project coordination, prioritization, and time management skills.
  • Interpersonal, oral, and written communication, and presentation skills.
  • Organizational and multitasking skills with attention to detail.
  • Mathematical acumen.

Client / Customer Service Planning

• Establishes clear project goals, detailed specifications, resource requirements, milestones, and overall project criteria to guide successful delivery.
• Prepares comprehensive bidding packages for design consultants and construction contractors; manages the bidding process and reviews architectural, structural, mechanical, and electrical drawings and specifications for approval.
• Coordinates and communicates effectively with facilities teams, internal staff, clients, and external service providers impacted by construction schedules, maintenance activities, and emergency work.
• Designs, implements, and maintains efficient electronic scheduling and planning tools and documentation.
• Conducts detailed building inspections to assess needs, prioritizes projects in alignment with operating budgets and short- to mid-term capital plans, and recommends corrective actions related to maintenance or life safety improvements.
• Manages furniture-related requests, including coordinating selection, order placement, and installation alongside internal stakeholders and external vendors.
• Collaborates closely with external vendors to ensure alignment on project schedules, security access, and site logistics.

Client / Customer Service Delivery

• Leads all phases of capital and operational projects from initiation through to closeout, ensuring timely and professional service to staff and the public in compliance with building codes and regulatory requirements.
• Receives, prioritizes, and coordinates work order requests with Facilities and Planning staff for cleaning, moves, heating, ventilation, and air conditioning adjustments, as well as emergency responses.
• Coordinates licensing, inspections, and approvals; maintains accurate records of inspections and certifications to ensure compliance with legal obligations.
• Maintains detailed records and statistics related to maintenance work performed, associated costs, vendors, and project completion dates.
• Reviews budget estimates and tender specifications, regularly communicates with the Manager regarding budget allocations, and contributes to the development and monitoring of building and capital budgets.
• Monitors cleanliness, maintenance, and construction activities, addressing any issues promptly.
• Manages and coordinates all aspects of move management in collaboration with internal and external clients.

Team Membership

• Communicates and coordinates with facilities staff, internal teams, clients, and external service providers impacted by construction schedules, maintenance, and emergency work; evaluates contract staff performance in line with organizational policies and reports any issues to the Manager.
• Provides recommendations on contractors and consultants for construction, major retrofits and renewal projects; prepares and submits contractors and/or consultant’s evaluations to management.
• Participates with team members and contacts within and throughout the organization, contributing to the efficient and professional delivery of services.
• Works with the Curator to maintain the historical status and designation of the heritage building; evaluates and updates team members on project execution.

Financial Responsibility

• Provides input to the Manager in preparing, monitoring, and analyzing the department’s annual operating and capital budgets.
• Prepares tender documents and bid packages, obtains vendor quotations, and initiates purchase orders for contracted services.
• Monitors project schedules to ensure compliance with scope, timeline, budget, and quality standards; collaborates with service providers to uphold service level agreements.
• Tracks project costs, including change orders and extras, and promptly reports any discrepancies to the Manager for review and guidance.
• Assists in preparing quarterly accrual reports for management and the Finance department.

The Law Society has introduced a Distributed Workforce Model to leverage flexibility and agility, and to maximize employee productivity and engagement. Work arrangements will be determined by role and departmental requirements. The working arrangement for this position has been classified as hybrid, where the employee will regularly flex their work location between home and office. The specific application of this will be communicated to applicants contacted during the recruitment process.

The Law Society of Ontario is an equal opportunity employer that is committed to diversity and inclusion. We welcome applications from persons representing the diversity of our community. We are committed to creating an accessible, barrier-free and inclusive workplace and are committed to continuing compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please make any requirement you may have for accommodation during the recruitment process known when contacted.

If you are unable to apply to this position due to the requirement for an accommodation of any kind, please email us at hr@lso.ca or call 416-947-3475. We appreciate all interest and will directly contact candidates under consideration.